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View and Export Accounts Receivable ​

Last updated: 2026-08-10

1. Scenario ​

Accounts Receivable groups billed Business Journal entries by billing period. You can check total amount and reconciliation status, open a bill to review its journal entries, and export bills for reconciliation.

Use this page to:

  • Find a bill for a billing period or warehouse.
  • Locate a bill by business transaction number or business order number.
  • Review the journal entries and fee details included in a bill.
  • Export bills for finance review.

For individual charges, see Business Journal. For balance changes, see Account Transaction.

2. Instructions ​

Prerequisites ​

  1. Your account can open GWMS-Fee Management-Accounts Receivable.
  2. The target journal entries have been billed and included in a bill.
  3. Prepare a bill code, warehouse, business transaction number, business order number, or billing period.

2.1 Search Accounts Receivable ​

Menu path: GWMS-Fee Management-Accounts Receivable

  1. Expand Fee Management.
  2. Click Accounts Receivable.
  3. Enter the bill code, warehouse, business transaction number, business order number, or billing period.
  4. Click Search. Click Reset to clear the conditions.

Accounts Receivable in Fee Management

The bill list includes:

  • Bill Code, Warehouse Code, and Customer Code
  • Total Amount, Currency, and Reconciliation Status
  • Billing Period, Billing Source, Remarks, and Operation

2.2 Review journal entries in a bill ​

When records are available:

  1. Click the blue Bill Code.
  2. GWMS opens the journal details dialog.
  3. Check bill code, warehouse code, status, amount, currency, and billing period.
  4. Review totals by charge type and the journal entries below.

2.3 Review one fee detail ​

  1. Find the target Business Journal entry in the bill details.
  2. Click its blue transaction number.
  3. Review charge type, amount, billing status, related transactions, attachments, and operation logs.

2.4 Export business bills ​

  1. Select the target bills in the list.
  2. Click Export.
  3. After the download starts, confirm that the file matches the selected bills.

Result: the bills and their journal entries have been reviewed or exported.

3. Notes ​

3.1 Journal entries and bills ​

  • Business Journal records individual charges.
  • Accounts Receivable groups billed entries by billing period.
  • One bill can contain multiple journal entries.

3.2 Reconciliation status ​

Use Reconciliation Status to determine the current bill stage. A status change does not alter the original source of its Business Journal entries.

3.3 Total amount and fee details ​

Total Amount is the bill summary. To explain its composition, follow Bill Code → Journal Details → Business Transaction Number.

4. FAQ ​

Q1: Why is a Business Journal entry missing from Accounts Receivable? ​

A1: Check its billing status. An entry that has not been billed is not included in a bill.

Q2: How do I see the fees included in a bill? ​

A2: Click the blue bill code. To review one fee in more detail, click its business transaction number.

Q3: Why should I select bills before exporting? ​

A3: Selection defines the bills included in the export and prevents unrelated bills from being downloaded together.

Q4: Why does the bill amount differ from the account balance? ​

A4: A bill summarizes charges, while the account balance also includes top-ups and other account changes. Check GWMS-Fee Management-Account Transaction.