View and Export Accounts Receivable in GWMS

Updated: 2026-05-28

1. Scenario

Accounts Receivable is the customer-side page used to review bill records that summarize billed charges. Customer users can search by bill code, warehouse, business serial number, business order number, or billing period, then open one bill to review its included transactions, drill down into one exact fee record, and export selected bill rows.

Use this page when you need to:

• search one bill by bill code, warehouse, business serial number, business order number, or billing period
• review the transactions included in one bill
• explain one billed amount by opening its underlying fee record
• export selected bill rows for reconciliation or filing

If you need to review raw billing records before they are grouped into one bill, switch to the related business-journal page instead.

2. Operation Guide

Prerequisites

Please confirm the following before you start:

1. Your account can open GWMS-Business Billing-Accounts Receivable.
2. Bill data already exists in the current customer scope.
3. If you want to locate one bill quickly, prepare one useful condition such as Bill Code, Warehouse, Business Serial Number, Business Order Number, or Billing Period.

2.1 Open the Accounts Receivable page and search

Menu path: GWMS-Business Billing-Accounts Receivable

1. Sign in to GWMS.
2. In the left navigation, expand Business Billing.
3. Click Accounts Receivable.
4. Enter search conditions if needed, then click Search.

The current screenshots show these filters:

• Bill Code
• Warehouse
• Business Serial Number
• Business Order No.
• Billing Period start date
• Billing Period end date

The current bill list shows fields such as:

• Bill Code
• Warehouse Code
• Customer Code
• Total Amount
• Currency
• Reconciliation Status
• Billing Period
• Billing Source
• Remark

Visible status examples in the current screenshots include:

• Unreconciled
• Reconciled
• Discarded

2.2 Open one bill and review the included transactions

Use this when you need to confirm which transactions are included in one bill and how the amount is split by billing category.

1. Find the target bill in the list.
2. Click the blue Bill Code.
3. The system opens the Transaction Details dialog.
4. Review the bill summary at the top.
5. Review the category cards in the middle.
6. Continue checking the lower transaction list.

The current Transaction Details screenshot directly shows:

• bill summary fields such as Bill Number, Customer Code, Warehouse Code, Bill Status, Amount, Currency, and Billing Period
• category cards such as All, Storage Rent, Inbound, Outbound, In-Warehouse, Work Order, Return, and Other
• the lower transaction list with fields such as Business Transaction, Business Order No., Business, Amount, Account Code, Billing Type, Billing Time, Creation Time, and Remark

2.3 Drill down into one fee record

Use this when one business transaction still needs a more detailed explanation.

1. In Transaction Details, find the target transaction row.
2. Click the blue Business Transaction number.
3. The system opens the Expense Details dialog.

The current Expense Details screenshot directly shows:

• summary fields such as Expense Document, Customer Code, Warehouse Code, Billing Type, Account Code, Charging Status, Billing Status, Currency, Business, Amount, Billing Time, and Creation Time
• additional reference fields such as Association Type, Fund Type, Source Transaction Number, Root Transaction Number, and refund-related information
• tabs such as Expense Details, Associated Transaction, Attachment, and Operation Logs
• the current screenshot is on the Expense Details tab and shows columns such as Type, Scope, Unit Price, Billing Quantity, and Amount

2.4 Export selected bill rows

Use this when you need to export bill results for reconciliation or local filing.

1. Select the target bill row in the list.
2. Click Export.

The current screenshot set covers the path where a bill row is selected first and Export is then clicked.

3. Additional Notes

3.1 Difference between the bill list, transaction details, and expense details

• The bill list is used to locate one bill and check high-level summary information.
• Transaction Details is used to review which transactions are included in that bill.
• Expense Details is used to explain one exact billed record in more detail.

If you only need to confirm the bill total, the main list and Transaction Details are usually enough. If one exact transaction still needs explanation, continue into Expense Details.

3.2 Export path covered by the current screenshots

The current screenshots cover exporting selected bill rows from the main list only. They do not show the exact exported field scope or any other export entry.

4. FAQ

Q1: Where can I review the transactions included in one bill?

A1: Click the blue Bill Code in the main list. The system opens Transaction Details, where you can review the category cards and the lower transaction list.

Q2: How do I explain one billed transaction in more detail?

A2: In Transaction Details, click the blue Business Transaction number. The system then opens the Expense Details dialog.

Q3: Should I export before or after selecting rows?

A3: The current screenshots only cover the path where the bill row is selected first and Export is clicked after that. This article documents only that confirmed export flow.