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Receiving Record ​

1. Scenario ​

After warehouse receiving begins, go to GWMS-Inbound Management-Receiving Record to check actual received quantity, boxes, operator, time, and exception quantity. This is a result-query page; it does not create inbound orders.

Receiving Record page

Legend:

  1. Open 【Receiving Record】 under 【Inbound Management】.
  2. Search by inbound order, SKU/GSKU, customer, warehouse, or receiving time.
  3. Review the receiving transaction, quantity, box count, and exception quantity.

2. Steps ​

2.1 Search for records ​

Use any of these filters:

  • 【Inbound order number】 for all receiving transactions of one forecast.
  • 【SKU/GSKU】 for a specific item.
  • 【Customer】 or 【Warehouse】 to narrow the owner or warehouse.
  • 【Receiving time】 for a specific operating period.

Click 【Search】 to apply filters or 【Reset】 to clear them.

2.2 Reconcile the result ​

The list shows inbound order number, receiving transaction number, owner, warehouse name, received quantity, received boxes, exception quantity, recipient, and receiving time.

For one inbound order:

  1. Confirm the inbound order number.
  2. Use the receiving transaction number to distinguish multiple receiving runs.
  3. Compare the received quantity and boxes with the forecast.
  4. If exception quantity is not zero, record the inbound order and transaction numbers and confirm the reason with the warehouse.

3. Notes ​

  • One inbound order may be received in several runs and therefore have several records.
  • Receiving does not mean shelving is complete. Continue with Shelving Record.
  • A first-time inbound SKU may also generate a New Product Maintenance record.

4. FAQ ​

Q1: Why is there no receiving record for an existing forecast? ​

A1: The order may still be pending review or pending inbound. Also check the receiving-time range.

Q2: Why are there several records for one inbound order? ​

A2: Separate batches, boxes, or receiving operations produce separate receiving transactions.

Q3: What should I do when exception quantity is not zero? ​

A3: Compare the forecast and actual receiving result, then provide the inbound order number, receiving transaction number, and exception quantity to the warehouse. Do not create another order to offset the difference.

Updated: 2026-08-14