Use GWMS to Trace Inventory Change Records

Updated: 2026-05-28

1. Scenario

Definition: Inventory Records is the page used to review historical inventory changes in GWMS. After inbound, outbound, transfer, or inventory-count synchronization affects stock, the system leaves the related record on this page.

Purpose: The warehouse team can use this page to trace why inventory increased or decreased, confirm whether transfer actions created both move-in and move-out records, review batch-related stock changes, and export an inventory change ledger for further checking.

Applicable scenarios:

• Review why one SKU quantity changed.
• Confirm whether one storage location gained or lost inventory.
• Check the related history for one owner or one batch.
• Review inventory changes created by transfer, inbound, outbound, or count synchronization.
• Export inventory change records for internal reconciliation.

Not applicable:

• If you need to review the current stock result, use Inventory Management.
• If you need to create an inventory count, use Inventory Count.
• If you need to move stock between locations, use Warehouse Transfer Operations.

2. Operation Guide

Prerequisites

Please confirm the following before you start:

1. Your account can open GWMS-Warehouse Operations-Inventory Records.
2. The target stock has already been affected by at least one business action such as inbound, outbound, transfer, or inventory-count synchronization.
3. You already know at least one useful query clue such as Warehouse, Storage Location, SKU, Owner, Batch, or Operation Type.

2.1 Open the Inventory Records page

Menu path: GWMS-Warehouse Operations-Inventory Records

1. Sign in to GWMS.
2. In the left navigation, expand Warehouse Operations.
3. Click Inventory Records.
4. The top area shows the filter panel, the middle area shows the Export button, and the lower area shows the inventory change list.

The current English page shows filters such as:

• Warehouse
• Storage Location
• SKU
• Owner
• Operation Type
• Batch
• Operation Time

Use Search to run the query, and use Reset to clear the conditions and start again.

2.2 Query inventory change records

1. Enter or select one or more query conditions.
2. Click Search.
3. Review the returned list.

The current page supports common query paths such as:

• Query by SKU: Best when you want to trace the change history for one product.
• Query by Storage Location: Best when you want to understand why one location gained or lost stock.
• Query by Owner: Best when you want to review changes for one customer or owner.
• Query by Batch: Best when you want to trace stock related to one inbound batch or order number.
• Query by Operation Type: Best when you only want to review changes created by one kind of action.

2.3 Review the main list fields

The current result list shows the following information:

• Warehouse / Location
• GSKU / SKU
• Owner
• Batch Number / Order Number
• Inventory Change
• Operation Type
• Initiated / Operation
• Operation Time

When reviewing one line, focus on:

• Before Change
• After Change
• Change Quantity
• Operation Type
• Order Number

For example:

• If Before Change is 0 and After Change is 100, that action increased the stock to 100.
• If Before Change is 100 and After Change is 0, that action reduced the stock from 100 to 0.

When you need to judge the change direction, rely on Before Change and After Change first, then use Change Quantity and the related order number to continue tracing.

2.4 Understand the operation types shown in the current English page

The current visible English records show examples such as:

• Moved In
• Moved Out

These are useful when checking transfer results. For one transfer order, review whether the source location created a move-out record and the target location created a move-in record.

If your query includes other operation types such as inbound, outbound, or inventory-count synchronization, review them in the same way by comparing the before-and-after quantities together with the related order number.

2.5 Select records and export inventory records

1. Set the query conditions you need, such as Warehouse, SKU, Owner, Batch, or Operation Type.
2. Click Search to confirm the result scope.
3. If you only need part of the result set, select the target record lines first.
4. Click Export.
5. The system downloads the inventory record file.

Use export when you need an internal ledger of inventory changes for review, reconciliation, or follow-up analysis. If you only need selected records, export after selecting those lines on the page.

3. Additional Notes

3.1 Difference between Inventory Records and Inventory Management

• Inventory Management: Shows the current stock result.
• Inventory Records: Shows why the stock changed and what action caused the result.

If you only want to know how much stock exists now, use Inventory Management. If you want to know why the stock became that quantity, use Inventory Records.

3.2 How to read Before Change, After Change, and Change Quantity

Before Change and After Change are the primary fields for determining the direction of the stock movement.

Change Quantity shows the amount involved in that action, but the safest way to read the line is still:

1. Confirm Before Change.
2. Confirm After Change.
3. Review Operation Type.
4. Use Order Number for deeper tracing if needed.

3.3 How to trace one transfer or count-synchronization result

For one transfer order:

• Review the line with Moved Out for the source location.
• Review the line with Moved In for the target location.
• Confirm that both lines point to the related order number.

For count synchronization:

• Filter by the related operation type when available.
• Review the related batch, SKU, and order number together.
• Compare the before-and-after stock result on the affected lines.

4. FAQ

Q1: Why is the query result empty?

A1: Click Reset first, then query again with only one simple condition such as Warehouse or SKU. If the page is still empty, confirm that the target stock has already gone through inbound, outbound, transfer, or inventory-count synchronization.

Q2: Why does one order number appear in multiple inventory record lines?

A2: One business order can affect multiple SKUs, multiple batches, or multiple locations. A transfer order can also create both move-out and move-in records, so multiple lines under the same order number are expected.

Q3: Which fields should I use first when the change direction looks unclear?

A3: Start with Before Change and After Change. Then use Change Quantity, Operation Type, and the related order number to continue tracing.

Q4: When should I export the inventory records?

A4: Export is useful when you need to keep an internal ledger, send the result for reconciliation, or review a filtered range of inventory changes outside the page. If you only need part of the returned list, select those record lines first and then export.