Use GWMS to Process Warehouse Transfer Operations

Updated: 2026-05-21

1. Scenario

Definition: Warehouse Transfer Operations is used to move existing stock from one storage location to another inside the same warehouse. The page records the transfer order number, source location, target location, SKU, quantity, and current transfer result.

Purpose: The warehouse team can use the transfer-order page to create and trace transfers by order number, and can also start quick transfers directly from Inventory Management when reviewing stock by location.

Applicable scenarios:

• Shelf rearrangement inside the warehouse.
• Correcting stock that was placed in the wrong location.
• Moving stock from a reserve location to a picking location.
• Internal location adjustment for one SKU or one selected group of SKUs.

Not applicable:

• If the issue is an inventory quantity mismatch, use Inventory Count first instead of transfer.
• If you only need to review the current stock result, use Inventory Management.
• If you need to trace why inventory changed, use GWMS-Warehouse Operations-Inventory Records.

2. Operation Guide

Prerequisites

Please confirm the following before you start:

1. Your account can open both GWMS-Warehouse Operations-Warehouse Transfer Operations and GWMS-Warehouse Operations-Inventory Management.
2. Movable stock already exists in the source location.
3. The target location is already maintained and can receive the stock.
4. The transfer quantity does not exceed the current available quantity in the source location.
5. The target location is different from the source location.

2.1 Open the Warehouse Transfer Operations page

Menu path: GWMS-Warehouse Operations-Warehouse Transfer Operations

1. Sign in to GWMS.
2. In the left navigation, expand Warehouse Operations.
3. Click Warehouse Transfer Operations.
4. The top area shows filters such as Warehouse, Transfer Order Number, and Status. The middle area shows actions such as Add, Export, and Print. The lower area shows the transfer order list.

The current list includes fields such as:

• Transfer Order Number
• Warehouse
• Total Quantity
• Status
• Initiator
• Initiation Time
• Operator
• Operation Time
• Remark
• Actions

2.2 Create a transfer order with the Inventory Movement Wizard

1. On the transfer order page, click Add.

2. The system opens Inventory Movement Wizard.
3. In step 1, select Warehouse.
4. If needed, enter Remark.
5. Click Next Step.

2.3 Search stock and set transfer details

In step 2 of the current English page:

1. Use at least one available filter such as Storage Location, SKU, or Owner.
2. Click Search.
3. Review the returned inventory lines.

The current detail area shows fields such as:

• SKU
• Source Location
• Inventory Quantity
• Available Quantity
• Transfer Quantity
• Target Location

2.4 Select transfer lines, fill in quantity and target location, and submit

1. Select the lines that should be transferred.

2. Enter Transfer Quantity.
3. Select Target Location.
4. If needed, use the visible batch actions such as Batch Quantity Setting or Batch Target Location Setting.
5. Click Submit.

2.5 Complete the transfer order submission

After the wizard is submitted, the new transfer order appears in the list.

On the current page, a newly created order can show In Transfer status and the Transfer Completed action in the list.

To continue:

1. Find the target transfer order in the list.
2. In the Actions column, click Transfer Completed.
3. The system opens the confirmation dialog.
4. Click Confirm.

2.6 Review the transfer order details

Click the target Transfer Order Number to open the detail panel and review the transfer result.

The current detail panel shows fields such as:

• Source Location
• Target Location
• GSKU
• SKU
• Quantity
• Status
• Remark

Use this panel to confirm whether the detail line has already moved to the target location.

2.7 Start a quick transfer from Inventory Management

Menu path: GWMS-Warehouse Operations-Inventory Management-Location Perspective

Applicable scenario: You are already reviewing stock by location and want to start a transfer from the current inventory result.

1. Open Inventory Management.
2. Switch to Location Perspective.
3. Expand the target location row to review the SKU lines below it.

2.7.1 Inline quick transfer

1. In the expanded SKU line, select Target Location in the Warehouse Transfer Operations column.
2. Click Transfer Stock.

2.7.2 Batch quick transfer

1. Select the SKU line that should be moved.
2. Click Transfer Stock at the top of the page.

3. The system opens the SKU Transfer dialog.
4. Click Target Location inside the dialog and continue filling in the destination information there.

After a quick transfer is processed successfully, the system also creates a transfer order that can be reviewed later on Warehouse Transfer Operations.

3. Additional Notes

3.1 Transfer statuses visible on the current English page

• In Transfer: The transfer order is still in the transfer process on the current page.
• Moved: The visible order or detail result has already been moved.

The current page also shows the Transfer Completed action in the list, which is used to continue processing the order from the list page.

3.2 Impact on inventory

After a transfer is processed successfully:

• Stock is reduced from the source location.
• Stock is increased in the target location.
• A related transfer order remains available for later review by order number.

Transfer does not correct an inventory-count difference. If the quantity itself is wrong, confirm the discrepancy through Inventory Count instead of moving the incorrect stock to another location.

3.3 Difference between the two entries

• Warehouse Transfer Operations: Best when you need to create, track, and review transfers by transfer order number.
• Inventory Management-Location Perspective: Best when you are already reviewing location stock and want to move one line or a small selected group quickly.

Both entries affect inventory and can be traced later through the transfer order list and inventory-related records.

4. FAQ

Q1: Why can't I create a valid transfer if the target location matches the source location?

A1: Transfer requires stock to move to a different location. Choose a different destination location before you submit the transfer.

Q2: What should I review before I submit a transfer?

A2: Confirm the source location, target location, SKU, transfer quantity, and available quantity first. The transfer quantity should not exceed the available stock in the source location.

Q3: Where can I review the transfer result after a quick transfer from Inventory Management?

A3: Open GWMS-Warehouse Operations-Warehouse Transfer Operations and review the created transfer order by transfer order number, status, and detail result.

Q4: When should I use the transfer-order page instead of quick transfer?

A4: Use Warehouse Transfer Operations when you want stronger order-level tracking, a clear transfer order number, and a dedicated page for reviewing transfer details.