Create Pick Lists for Outbound Orders

Last updated: 2026-08-12

1. Scenario

Pick List creation assigns reviewed, inventory-allocated, unshipped orders to Pick Lists. After creation, GWMS records the Pick List number, picking method, picker, and order details so the warehouse can print picking lists, pick inventory, perform secondary sorting, or ship by order.

This page supports three business types:

• 【Dropshipping】: supports 【Pick by SKU】, 【Secondary Sorting】, and 【Pick by Order】.
• 【Stock Transit】: uses Pick by Order and creates one Pick List for each order.
• 【Container Redistribution】: uses Pick by Order and creates one Pick List for each order.

Do not use this page for orders that have not been reviewed or allocated, have already been pick-listed or shipped, or are parent orders in a parent-child order group. Stock Transit orders must also pass customer-service review.

2. Steps

Prerequisites

1. Your account can access GWMS-Outbound Management-Pick List Creation and use 【Create Pick List】.
2. The order is 【Reviewed】, 【Not Pick Listed】, and 【Not Shipped】.
3. Inventory has been allocated. Orders that require labels must have usable label files.
4. A Stock Transit order has passed customer-service review.

2.1 Find orders ready for Pick List creation

1. Go to GWMS-Outbound Management-Pick List Creation.
2. Select 【Warehouse】 and 【Business Type】. 【Dropshipping】 is selected by default. If your account has only one warehouse, GWMS selects it and runs the search automatically.
3. Set filters as needed:
   • 【Carrier】, 【Zone】, 【Location】, 【GSKU】, and 【Serial Number Management】;
   • 【SKU Quantity】 range, 【Picking Quantity】 range, 【Customer Code】, and 【Created At】;
   • 【Order No.】: accepts WMS order number, platform order number, reference number, tracking number, and return tracking number. Separate multiple values with spaces or commas;
   • 【Order SKU Type】: 【Single SKU Single Item】, 【Single SKU Multiple Items】, or 【Multiple SKUs】. The number beside an option is the matching order count;
   • 【Shipping Channel】: only channels with Pick List-ready orders for the selected warehouse and business type are shown. The number beside an option is the order count.
4. Click 【Search】.

System feedback:

• GWMS prompts 【Please select a warehouse】 or 【Please select a business type】 when either required value is missing.
• Zone and shipping-channel options reload when the warehouse or business type changes, and previous selections are cleared.
• Results are sorted by creation time in descending order. Each row represents one order, and the GSKU column lists each item as GSKU*quantity.
• Use 【Save Filter】 to store the current conditions. Use 【Restore Filter】 to apply, reorder, or delete saved filter presets.

2.2 Select orders and check the summary

1. Check 【Customer Code】, 【WMS Order No.】, 【Order SKU Type】, 【GSKU】, 【Location】, 【Channel】, and 【Created At】.
2. Select the orders to include.
3. Check 【Order Count】, 【Item Quantity】, 【SKU Count】, 【Location Count】, 【Total Volume (m³)】, and 【Total Volume (cuft)】 above the list.

With no selection, the summary covers all current search results. After selection, the label changes from 【Query】 to 【Selected】 and the summary covers selected orders only.

2.3 Open the Create Pick List dialog

1. Click 【Create Pick List】.
2. GWMS validates the selection:
   • no selected order: 【Please select data to create Pick Lists】;
   • mixed business types: 【Orders of different business types cannot be mixed in one Pick List】;
   • 【One Item per Package】 and 【Multiple Items per Package】 cannot be mixed;
   • if multiple carriers are present, choose 【Ignore and Continue】 or 【Cancel】 in the confirmation dialog.
3. After validation, GWMS opens 【Create Pick List】.

2.4 Set the picking method and confirm

1. Select 【Picking Method】:
   • 【Pick by SKU】: available for Dropshipping and selected by default when every selected order is Single SKU Single Item;
   • 【Secondary Sorting】: used for consolidated picking followed by order sorting; it is the default when the selected Dropshipping orders are not all Single SKU Single Item;
   • 【Pick by Order】: organizes picking by order. Stock Transit and Container Redistribution only provide this method.
2. Set 【Orders per Pick List】:
   • shown for Pick by SKU and Secondary Sorting;
   • also shown for Dropshipping with Pick by Order;
   • blank or 0 creates one Pick List for all selected orders; a positive integer splits orders into Pick Lists of that size.
3. Optionally select 【Picker】 and enter 【Remarks】. Picker options come from the selected warehouse.
4. Click 【Confirm】.

2.5 Check the result

GWMS displays 【Creating Pick Lists...】 during processing. When creation succeeds, the 【Pick Lists Created Successfully】 dialog lists each 【Pick List No.】, 【Picker】, and 【Carrier】. Click 【Confirm】 to close it and refresh the list.

Result:

• Selected orders change from 【Not Pick Listed】 to 【Pick Listed】 and receive a Pick List number and Pick List time.
• New Pick Lists start as 【Not Picked】 and 【Not Shipped】.
• GWMS creates picking details from allocated locations and sorts them by the warehouse picking route.
• Orders that require labels are included in the Pick List label ZIP. Orders configured without labels are skipped.
• Continue in GWMS-Outbound Management-Pick List Management to print, pick, or cancel the Pick List.

3. Notes

3.1 The page only lists Pick List-ready orders

GWMS always limits this page to Reviewed, Not Pick Listed, and Not Shipped orders, and excludes parent orders in parent-child groups. Stock Transit orders that have not passed customer-service review are also excluded. These fixed statuses are not editable filters on the page.

3.2 How orders are split into Pick Lists

Example: select 25 Dropshipping orders and enter 10 in Orders per Pick List. GWMS creates three Pick Lists containing 10, 10, and 5 orders.

Stock Transit and Container Redistribution always use one order per Pick List, so Orders per Pick List is hidden.

For Dropshipping with Pick by Order, a single-order Pick List uses the WMS order number as its Pick List number. A multi-order Pick List receives a new Pick List number.

3.3 GWMS validates orders again on submission

An order may change after the page is opened. On confirmation, GWMS checks that every order and detail still exists, is not assigned to another Pick List, has passed review, has allocated inventory, and has not shipped. If validation fails, refresh the page and select eligible orders again.

3.4 Label problems can stop Pick List creation

For orders requiring labels, GWMS assembles label files while creating the Pick List. A missing label URL, missing label file, or packaging error stops the operation. Repair or retrieve the label on the outbound order, then retry. Orders configured not to require labels are unaffected.

3.5 Canceling a Pick List

Cancel an unshipped Pick List in GWMS-Outbound Management-Pick List Management. GWMS clears the Pick List assignment and returns its orders to 【Not Pick Listed】. A Pick List cannot be canceled if any order in it has shipped.

4. FAQ

Q1: Why are Zone and Shipping Channel cleared after I change Warehouse or Business Type?

A1: These options are generated from Pick List-ready orders in the current warehouse and business type. GWMS clears and reloads them to prevent an out-of-scope filter from being reused.

Q2: Why can't I find an order?

A2: Confirm the selected warehouse and business type, then check that the order is reviewed, inventory-allocated, not pick-listed, and not shipped. A Stock Transit order must pass customer-service review. For a parent-child group, use the child order.

Q3: Why can't the selected orders be pick-listed together?

A3: One operation can contain only one business type and one package type. Split the selection by business type and by One Item per Package or Multiple Items per Package. Multiple carriers are allowed only after confirmation.

Q4: Why are Secondary Sorting and Pick by SKU unavailable for Stock Transit or Container Redistribution?

A4: These business types always use Pick by Order and create one Pick List for each order.

Q5: What should I do if GWMS says an order already belongs to a Pick List?

A5: Find the order in GWMS-Outbound Management-Pick List Management. If it must be pick-listed again, confirm it has not shipped and cancel the original Pick List first.

Q6: What should I do if a label file is missing during Pick List creation?

A6: Return to the outbound order and retrieve or repair its label, then retry. If the order is configured not to require a label, GWMS does not include it in the Pick List label ZIP.